Working Group 8: Community, Partnerships, and Data Stewardship

This years top goal for our Community and Data Stewardship working group was to launch a registration system so that we can better understand who our users are and exactly what data they download. HAO successfully launched the new registration system on the first day of fiscal year, October 1, 2017. Like our data delivery system, the registration system is web-based. Only minimal information is required and we hope that what we collect will help us to better serve our community and generate useful metrics for our stakeholders.

Email Registration image
Screen shot of email registration
Community, Partnerships, and Data Stewardship image
Community, Partnerships, & Data Stewardship


The one-time registration system allows HAO to track data downloads across multiple web domains. An email address and home institution (including type of institution) are the only required fields, and once registered, data downloads and tracking are seamless. If the relevant HAO cookies are deleted, the user will only need to re-enter their email address to continue downloading data. Additional voluntary fields are provided for first/last names and opting in to HAO's mailing list. An important advantage to registering is to keep you updated on events and important information regarding our data and other services. To the user, the data download functionality is identical to what it was before implementing the registration.

At this time, MLSO data downloads (from PICS, Mk3, Mk4, and K-Cor), FPI data file downloads, and TGCM model downloads are set up to collect usage data. In the near future, we expect to add Solar Maximum Mission data, more MLSO data (CHIP, CoMP), CSAC data, additional upper atmosphere data (TBD), Matthias Rempel's sunspot downloads, and more.

In addition to the user registration database effort, we have completed many other milestones in the area of data stewardship and community partnerships. We developed new HAO data distribution guidelines and are already applying them to new and existing data. Our working group began obtaining DOIs for HAO data as well as registering data with DASH. We are undertaking a plan of action for evaluating the value and quantity of potentially orphaned data currently held by NOAA. We also established a sub-group as a communications team responsible for developing and implementing methods of contacting the public with pertinent material. In the course of this year, we created and maintained a special eclipse blog to disseminate valuable information to our community about the 2017 Great American Eclipse. Finally, to further promote our networking opportunities, we will consider HAO staff travel to relevant community events, workshops, and conferences more strategically.